Board portals for meetings are an essential tool to help simplify and streamline meeting management, especially for organizations looking to like it become more digital. Board members have access to documents and information during and after meetings, and work with other directors in real-time. Boards who adopt these tools see an improvement in the effectiveness of their meetings, and also their efficiency and productivity throughout the week.
Be aware of the features it offers and the ease of use for your board members when selecting the right portal for your board. The website should have an intuitive design that will reduce the learning curve. It must also be accessible via tablets and desktops.
The most important features to look for include document management as well as calendar and scheduling integration as well as meeting minute creation and tracking. Some websites allow electronic signatures and voting to enhance functionality and ensure compliance with regulations.
It is also important to be in a position to share documents with other team members, so they can also work on the documents. This reduces time and allows everyone to work on the identical version of the document, which is particularly important for boards which require approval and sign off on decisions.
Also, ensure that the software you select for your board integrates with your existing videoconferencing system and provides an easy way for directors to join remote meetings via their dashboards. Aprio integrates with popular solutions such as Zoom, Microsoft Teams and GoToMeeting, and you can simply click to connect.